Shanxi Office Chair Management
In Shanxi Province, the management of office chairs is mainly carried out in accordance with the office furniture allocation and management regulations formulated by relevant units, covering various aspects such as allocation, procurement, and usage.
Allocation Standards
The Shanxi Provincial Government Offices Administration specifies that office furniture includes office chairs, and their allocation standards strictly adhere to the 'Asset Allocation Standards for Provincial Administrative Units (Trial)' (Jin Caizi [2014] No. 38) issued by the Provincial Finance Department. Shanxi International Business Vocational College refers to these provincial administrative unit office furniture allocation standards for the allocation and management of office chairs, defining allocation standards for different positions. For example, the allocation standard for office chairs for the principal leaders of the college is 1,500 yuan, while that for the deputy leaders is 1,000 yuan. By clarifying price standards, the allocation specifications for office chairs are standardized.
Procurement Management
The office furniture (including office chairs) of the Shanxi Provincial Government Offices Administration is procured by the Administration Office. The procurement process strictly follows government procurement procedures, with bulk purchases requiring deliberation by the Administration Council. When departments have procurement needs, they must obtain approval from leaders before being handled by the Administration Office, ensuring the scientific and standardized nature of procurement decisions. Shanxi International Business Vocational College procures office furniture (including office chairs) through the provincial government procurement platform in accordance with allocation standards. The procurement process is detailed, including departments submitting needs, asset managers verifying inventory, filling out asset registration forms, submitting them to the finance department for record-keeping, delivery by merchants on the provincial government procurement platform, and handling procedures for inspection, acceptance, warehousing, outbound, and receipt. Each step is clearly defined to ensure the orderly conduct of procurement work.
Usage Management
The Shanxi Provincial Government Offices Administration stipulates that newly purchased office furniture (including office chairs) is inspected and accepted by the Administration Office and relevant personnel. After normal use, each department designates a specific person to be responsible for management, properly storing warranty cards, instruction manuals, etc. Users are not allowed to disassemble or replace parts of the equipment without authorization. If furniture requires maintenance, a request report card must be filled out, and the Administration Office will designate a specific person for on-site maintenance. When department personnel are transferred or leave their positions, the Administration Office should inspect and register the assets used by the departing personnel. Shanxi International Business Vocational College stipulates that the usage management of office furniture (including office chairs) is uniformly handled by the asset management department, with departments cooperating in asset management. The asset management department prepares a general fixed asset inventory and departmental fixed asset sub-inventories to control and manage assets, assigning unified numbers and labels to unit assets. Office furniture allocated to departments and individual employees is registered by departmental asset managers, with each employee being responsible for managing their own allocated office furniture.
